Gilling East Village Hall Privacy Notice
April 2024
Our contact details
Name: Gilling East Village Hall, Management Committee
Address: Village Hall Pottergate, Gilling East, YO62 4JJ
E-mail: gillingeastevents@hotmail.co.uk
The type of personal information we collect
We currently collect and process the following information:
- Your name
- Your address
- Your home telephone number
- Your mobile number
- Your email address
- Your bank details
How we get the personal information and why we have it
The personal information we process is provided to us directly by you to us for the following reasons:
- Entering into a contract with us for the hiring of the village hall for your event
- Enabling payment of the agreed hire charges
We use the information that you have given us in order to book the village hall for your event and to collect payment from you.
Under the UK General Data Protection Regulation (UK GDPR), the lawful basis we rely on for processing this information is:
We have a contractual obligation.
How we store your personal information
Your personal information is securely stored.
Your personal information may be kept for up to three years for accounting purposes and for longer, up to seven years, where required for legal purposes or by the hall’s grant funders or the hall’s insurers.
We will then dispose of your information by securely destroying it.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at gillingeastevents@hotmail.co.uk if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at gillingeastevents@hotmail.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
This statement is reviewed annually.